Job Description
SUMMARY:
Provides general clerical support for a variety of departments. Responsibilities include maintaining database information, preparing mailings, conducts studies, etc.
ESSENTIAL FUNCTIONS:
Performs a variety of tasks associated with the area of study and entry level position for that area.
Operates a variety of office equipment and tools, or other equipment associated with area of study and department in which internship is being performed.
Operates computer equipment and applications to store, edit, format, print and revise letters, memos, statistical tables, reports, forms, labels and other printed material.
Enters data associated with department activities into EXCEL or ACCESS databases, if required.
Assists with event set up and take down, may participate as needed.
Develops and maintains necessary records and files for efficient operation; maintains confidential files.
Coordinate processing of paperwork and records changes among several departments or events.
Arranges appointments and meetings, coordinating meeting and agenda materials, as well as taking minutes when required; may compose letters and memoranda.
Performs tasks with an attention to detail and safety, under the supervisory assistance of the assigned department and requests guidance as necessary.
Adheres to TMCH organizational and department-specific safety, confidentiality, values, policies and standards.
Performs related duties assigned.
MINIMUM QUALIFICATIONS
EDUCATION: High school diploma or general education degree (GED), preferably currently enrolled in a school of higher education.
EXPERIENCE: None required; preferred at least Six (6) months of related experience or training in area of internship.
LICENSURE OR CERTIFICATION: None required.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of administrative support task management functions.
- Skill in organizing tasks and paying attention to detail.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to complete routine reports and correspondence.
- Ability to listen and accurately interpret others' communication or instructions to take appropriate action.
- Ability to speak effectively before groups of customers or employees of organization.
- Ability to calculate figures and compute rate, ratio, and percent, and to draw and interpret bar graphs; ability to apply basic algebraic concepts.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.