Job Description

Residency Program and Medical Student Coordinator - Internal Medicine Residency Program
Job CategoryProfessional
ScheduleFull time
Shift1 - Day Shift

SUMMARY:

Coordinates the educational and departmental activities and provides administrative support to the director of the residency training program and chief residents. Provides educational coordination between attending physicians, residents, and medical students, institutional and regulatory administrative offices. Coordinates the educational and departmental activities and provides administrative support for medical students. Provides educational coordination between attending physicians and medical students, institutional and regulatory administrative offices. Handles all aspects of undergraduate medical education. Performs various office functions for Program Administrator and office staff.

ESSENTIAL FUNCTIONS:

Organizes and independently prioritizes workload, establishing procedures, systems, and ensuring orderly and timely work flow.

Coordinates human resource functions and participates in the budget review and financial process.

The coordinator will provide direction, leadership, and day-to-day management of educational and departmental activities including administrative support.

Composes letters and memoranda from dictation, verbal direction, or from knowledge of hospital policy or procedures; edits and corrects data on routine documents.

Acts for and makes decisions in the program director’s absence within prescribed limits of authority. 

Provides administrative support to various Residency Program Directors, including scheduling of meetings, preparation of agendas, recording and maintaining meeting minutes, development of reports and provision of data to the Residency Program Committee.

Administration, coordination and organization of house staff recruitment for the Residency Programs:

  • Review all residency applications and screen those appropriate for interview. Evaluate residency applications for completeness. Notify applicants of decisions for interview. 
  • Use knowledge of ERAS (Electronic Residency Application Service) software to manage residency applications and compile reports as necessary. 
  • Train and supervise as needed those administrative assistants hired temporarily to assist with various projects. 
  • Write and revise recruitment brochures and all printed materials and forms, as well as all website information
  • Administration and coordination of all house staff interviews, communication with applicants as necessary. 

Initiate award nominations and other GME-related projects as necessary. 

Ensure house staff compliance with established policies and procedures.

Manage and coordinate ACGME-conducted accreditation site visits for Residency Programs. 

Maintain web-based ACGME accreditation surveys for Residency Programs, collecting and collating appropriate information from various sources throughout the campus. 

Compile and submit reports to ACGME, American Association of Medical Colleges, AMA, and other professional organizations as required. 

Maintain GME Track. 

Documentation and credentialing for all graduate and undergraduate medical education training conducted within the department, including initiation and writing credentialing documents as required by house staff and completion of credentialing forms for signature by appropriate medical staff; maintenance of all house staff personnel records, including confidential evaluation and counseling records. 

Developing new procedures in response to new or revised policies issued by governing agencies or program director. 

Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication. 

Adheres to TMC organizational and department-specific safety, confidentiality, values, policies and standards.

Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION: Bachelor’s degree in health care administration or related field desired. Equivalent appropriate prior work experience accepted.

EXPERIENCE: Two (2) years in program administration and program implementation.

LICENSURE OR CERTIFICATION: None required.

KNOWLEDGE, SKILLS AND ABILITIES:  

  • Computer and data base management 

  • Research and data analysis skills 

  • Excellent verbal and written skills 

  • Ability to work collaboratively and effectively with other departments and outside agencies 

  • Ability to work with individuals from different countries and cultures

  • Familiarity with Human resources issues and policies.

  • Skills in coordinating multiple, simultaneous ongoing program demands.

  • Knowledgeable in budget preparation and allocations.

  • Experienced in organizational abilities including attention to detail, dependability and trustworthiness.

Application Instructions

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