Recruiting Coordinator

SUMMARY:

Provides support to the recruiting team by coordinating and facilitating the new hire process.  Refers applicants to specific job openings, coordinates interviews, reviews and routes resumes, manages job postings, attends local career fairs, ensures all paperwork and licenses and certificates are obtained and validated for all employees. 

ESSENTIAL FUNCTIONS:

Maintains, reviews, and assists with employment applications in Taleo. 

Receives and reviews applications to ensure completeness and eligibility for hire or rehire.  

Schedules in-person, phone and video interviews as well as schedules applicant travel for out of state candidates.

Ensures regular communication with candidates throughout the selection and onboarding process.

Prepares and extends employment offers (verbal and written) to candidates identified by hiring management.

Coordinates area tours and communicates details effectively with new employees, hiring managers and vendors.

Administers or coordinates validated pre-employment tests.

Initiates the onboarding process to include background check, drug screen and completion of new hire documents.

Coordinates and tracks the sign-on bonus, referral bonus program, and related incentive programs

Provides general administrative assistance in recruitment to include scheduling appointments, meetings, and functions as needed and sending information to potential candidates.

Maintains productivity reports detailing numbers or a variety of measures for work completed per day, week, or other designated time.

Maintains follow up logs and/or files to monitor progress of projects and notifies supervisor when projects are behind schedule.

Participates in career days, open houses, and other activities to attract qualified candidates.

Provides assistance to recruiters as needed.

Maintains recruitment tracking program.

Maintains application and employment files for employment and transfer.

Adheres to TMC organizational and department-specific safety, confidentiality, values policies and standards.

Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION:  Associate’s degree (A.A.) or equivalent from two-year college or technical school.  Experience may substitute for education. 

EXPERIENCE:  Two (2) years of administrative support or human resources experience in a team environment.  Must have experience with general administrative processes.

LICENSURE OR CERTIFICATION: None required.

KNOWLEDGE, SKILLS AND ABILITIES: 

• Knowledge of fundamental concepts, practices and procedures of the employment process, including applicable regulatory requirements.

• Skill in handling multiple projects and organizing tasks to ensure attention to details.

• Ability to work effectively in a fast-paced environment.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

• Ability to complete routine reports and correspondence.

• Ability to listen and accurately interpret others' communication or instructions to take appropriate action.

• Ability to speak effectively before groups of customers or employees of organization.

• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.