Legal Services Coordinator

SUMMARY: 

Serves as a key resource to the Legal, Compliance and Risk Management Departments by providing needed professional services as directed by the SVP-CLO.  Performs research and analytical work in support of administrative, financial, and personnel functions.  Assists in preparation and control of records, statistics, and reports regarding operations, personnel, etc.  Coordinates projects and/or processes specific to legal department objectives. Serves as administrative liaison with others within and outside hospital.  Will assist with contract preparation and tracking, claim management, department work scheduling, and process improvement.  Will be tasked with project management responsibility & work with FMV analyses.

ESSENTIAL FUNCTIONS:

Arranges appointments and meetings; coordinates meeting and agenda materials.

Organizes and directs staff in completion of projects and performs assigned duties in absence of supervisor/manager.

Schedules appointments; maintains the central department calendar and routes new project assignments to the appropriate individual(s).

Answers telephones, routes callers, takes messages, and provides routine information to callers.

Composes letters, contracts and memoranda from knowledge of hospital policy or procedures or at the direction of the SVP/CLO or Associate General Counsel(s).

Formats special reports and presentations including tabular displays, graphics, and overhead transparencies using Microsoft Office Suite products.

Operates a personal computer, word processing equipment and software, calculator, FAX machine, copy machine or related office machinery in performing assigned duties.

Prepares and catalogs department specific performance metrics and manages the organization of the Legal Department Filing system.

Manages department projects as assigned by the CLO.

Will work closely with the CLO on FMV issues related to appropriate compensation methods.

Inventories and orders office supplies regularly. Responsible for the overall appearance and presentation of the legal department facilities.

Adheres to TMC organizational and department-specific safety, confidentiality, values, policies and standards.

Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication. 

Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION:   Bachelor’s degree required.  Masters or other advanced degree preferred.

EXPERIENCE:   No particular experience required. Candidates with experience working in professional office settings preferred.  Proficiency in Microsoft Office Suite products required.

LICENSURE OR CERTIFICATION : None required

KNOWLEDGE, SKILLS AND ABILITIES: 

·       Ability to write with appropriate grammar for professional setting.

·       Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

·       Ability to solve problems independently, utilizing critical thinking skills.

·       Exhibits the highest standard of honesty, integrity, and confidentiality.

·       Ability to listen and accurately interpret others' communication or instructions to take appropriate action.

·       Ability to speak effectively before groups of customers or employees of organization.

·       Ability to calculate figures and compute rate, ratio, and percent, and to draw and interpret bar graphs; ability to apply basic algebraic concepts.

·       Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

·       Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.