Job Description

HR Associate - Recruitment
Job CategoryClerical
ScheduleFull time
Shift1 - Day Shift

The TMC Recruitment team is looking for a new member to join our fast paced, dynamic team. This individual will provide support by posting jobs within the Taleo system and coordinating and facilitating the new hire process.  Assists candidates with completing applications, schedules phone, Skype and in-person interviews, may pre-screen applicants for the recruiters, and ensures all paperwork and licenses and certificates are obtained and validated for all employees.  


Receives and reviews applications to ensure completeness and eligibility for hire or rehire.  

Schedules applicant travel and completes relocation reimbursements.  

Conducts reference checks and processes criminal background investigations on selected candidates.

Prepares employment offers (verbal and written) and assists prospective employees.

Extends job offers to candidates identified by hiring management. 

Maintains, reviews and data entry for employment applications in PeopleSoft & Taleo. 

Coordinates relocation packages and communicates effectively with new employees, hiring managers and associated vendors.

Coordinates and maintains the traveler contracts by tracking the hiring, resigning, and termination of contract staff. 

Coordinates and tracks the sign-on bonus, referral bonus program, and related incentive programs; maintains related records, documentation and payouts.

Reviews personnel requirements and checks files for qualified candidates.

Provides general administrative assistance in recruitment to include scheduling appointments, meetings, and functions as needed and sending information to potential candidates.

Administers or coordinates validated pre-employment tests.

Maintains productivity reports detailing numbers or a variety of measures for work completed per day, week, or other designated time.

Maintains follow up logs and/or files to monitor progress of projects and notifies supervisor when projects are behind schedule.

Participates in career days, open houses, and other activities to attract qualified candidates.

Provides assistance to recruiters as needed.

Maintains recruitment tracking program.

Maintains application files for employment and transfer.

Adheres to TMC organizational and department-specific safety, confidentiality, values policies and standards.

Performs related duties as assigned.


EDUCATION:  Associate’s degree (A.A.) or equivalent from two-year college or technical school.  Experience may substitute for education. 

EXPERIENCE:  Two (2) years of administrative support or human resources experience in a team environment.  Must have experience with general administrative processes.



  • Knowledge of fundamental concepts, practices and procedures of the employment process, including applicable regulatory requirements.

  • Skill in handling multiple projects and organizing tasks to ensure attention to details.

  • Ability to work effectively in a fast-paced environment.

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

  • Ability to complete routine reports and correspondence.

  • Ability to listen and accurately interpret others' communication or instructions to take appropriate action.

  • Ability to speak effectively before groups of customers or employees of organization.

  • Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online