Performs a variety of indexing and scanning duties in the Health Information Management department. Purges microfilm, media, and records.
Indexes documents both internally and externally to identify document type, CSN, MRN, and account number.
Ensures the proper routing in the electronic health record from system. Identifies errors and corrects as appropriate or escalates as required.
Maintains and updates multiple computer databases to ensure all systems are linked and accurate.
Handles incoming telephone calls and exercises judgment as to the urgency of calls in compliance with applicable hospital and government policies, procedures, and regulatory requirements/statutes.
Verifies accuracy of patient information such as name, hospital number, location in hospital and patient file location and creates medical record folders.
Scans documents and monitors work queues.
Files patient charts in terminal digit order and re-files as appropriate.
Retrieves patient charts as requested to assist in patient care, audits and other department/hospital functions.
Assists in training/orienting department personnel and assists less experienced indexers as appropriate.
Maintains confidentiality and protects sensitive data at all times, including patient information, proprietary information and personnel information in compliance with HIPAA regulations.
EDUCATION: High school diploma or General Education Degree (GED), or an equivalent combination of relevant education and experience.
EXPERIENCE: One (1) year office experience including six (6) months of related records management experience, preferably in an acute care setting. Experience with computers is required.
LICENSURE OR CERTIFICATION: None required.