Provides advanced, diversified and confidential administrative support to the Cheif Medical Officer. Performs work requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication.
Arranges appointments and meetings; coordinates meeting and agenda materials, maintains calendar for assigned Executive.
Collects and prepares information for use in discussions and meetings with staff members, customers and members of the community; records meeting minutes to maintain an accurate record of decisions.
May staff sensitive Board subcommittees, draft agendas, finalize meeting minutes, and schedule future board committee meetings.
Screens telephone calls and visitors, responds to enquiries for information and trouble shoots issues that might arise.
Compiles and computes data and creates reports for presentation to management. Formats special reports and presentations including tabular displays, graphics and overhead transparencies.
Drafts office policies and procedures, and makes recommendations for changes to ensure operational efficiency.
Initiates and drafts correspondence and memoranda for VP signature; may also create documents from dictation, verbal direction, or from knowledge of hospital policy or procedures.
Coordinates travel arrangements and itineraries directly or through travel agencies for assigned VP and others that might be traveling together for business.
Administers controls on receipts and acknowledgement of materials and supplies, along with managing purchasing records.
Adheres to TMC organizational and department-specific safety, confidentiality, values, policies and standards.
Performs related duties as assigned.
EDUCATION: Associate's degree or equivalent from two-year college or technical school. Bachelor’s degree strongly preferred.
EXPERIENCE: Three (3) years of strong administrative staff support work.
LICENSURE OR CERTIFICATION: None required.