Job Description
SUMMARY:
Maintains a periodic inventory of supplies for Procedural Inventory Areas. Performs advanced inventory management tasks including managing dated products to minimize cost to the department, communicates with Procedural Inventory Areas daily and adjusts ordering patterns to meet the needs of the area, and manages a constantly changing group of products caused by new technology, product back orders, and changes in clinical practice.
ESSENTIAL FUNCTIONS:
Inventory Management:
• Communicates daily with Procedural Inventory Area personnel on all supply related issues regarding availability of supplies to include back orders and acquire alternate items as directed, reports long lead time items and potential expiration of dated supplies.
• Recommends inventory levels that include considerations such as product usage, space allocation, lead time, reorder frequency and financial stewardship.
• Provides information and makes recommendation to designated Procedural Inventory Area staff regarding slow moving and nonmoving items.
• Partners with Supply Chain and Procedural Area leaders to identify and review consignment opportunities. Communicates consignment issues and concerns to the Customer Resource Specialist (CRS).
• Serves as liaison for quarterly consignment audits. Assists vendors to ensure products to be exchanged are properly marked, staged and returned. Follows up with purchasing when expired consignment replacements are not replaced timely.
• Performs supply inventories of user storage areas and replenishes inventory to par levels.
• Delivers and stocks inventory items in Procedural Inventory Area suites and storage areas.
• Maintains inventory systems; rotates stock; removes outdated or other unused supplies for proper disposition.
• Validates all receipts with Purchase Order information and report discrepancies to receiving.
• Performs daily cycle counts to ensure inventory accuracy and coordinates annual physical inventory counts.
• Participates in Procedural Inventory Area Supply meetings.
• Supports supply initiatives of Procedural Inventory Area.
Central Supply:
• Makes hospital rounds and picks up patient care equipment on schedule and on as-needed basis, tears down and disinfects equipment and restocks shelves.
• Responds to requests for equipment and supplies in a timely manner.
• Provides information and makes recommendation to designated Procedural Inventory Area staff regarding slow moving and non-moving items.
• Pulls reporting for monitoring of equipment or supplies within the RFID and MMIS systems.
• Accurately stocks shelves using appropriate charge codes, when applicable, and maintains an adequate number of supplies to meet needs of departments.
• Scans all appropriate supplies and equipment to proper patient and location; closes computer generated requests; tracks equipment throughout hospital.
• Recommends inventory levels that include considerations such as product usage, space allocation, lead time, reorder frequency and financial stewardship.
• Inspects patient equipment and assesses for functionality; enters work orders for repairs into computer system.
• Prepares cases for OR by pulling stock from warehouse and conducts inventory review of OR suites and Pyxis supply stations to ensure optimal levels of stock are available.
• Orders and restocks supplies as needed, returns unused stock to shelves, and regularly reviews for discontinued or out-of-date stock.
• Maintains inventory systems, inventories and stocks storage areas and specialty carts; removes outdated or other unused supplies for proper disposition.
Exhibits excellence in customer service through appropriate attitude and interaction with all patients, visitors and staff.
Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication.
Adheres to TMCH organizational and department-specific safety and confidentiality policies and standards.
Performs related duties as assigned.
MINIMUM QUALIFICATIONS
EDUCATION: High school diploma or General Education Degree (GED); or an equivalent combination of relevant education and experience.
EXPERIENCE: Three (3) years of warehouse stocking experience, preferably in an acute care setting.
LICENSURE OR CERTIFICATION: None Required
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of warehousing and inventory control best practices.
• Knowledge of storage and stock rotation of all supplies stored in the department.
• Skill in preparing orders and delivering supplies.
• Skill in organizing supplies for quick viewing and access.
• Skill in organizing work for efficiency while pulling and delivering supplies and collecting returns.
• Skill in basic computer applications and keyboarding, which will include maintaining EXCEL spreadsheets.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to respond to needs in a fast paced environment.
• Ability to listen and accurately interpret others’ communication or instructions to take appropriate action; ability to speak effectively before groups of customers or employees of organization.
• Ability to complete routine reports and correspondence.
• Ability to listen and accurately interpret others' communication or instructions to take appropriate action.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.