Job Description

Coordinator OR Scheduling
Job CategoryAllied Health
ScheduleFull time
Shift1 - Day Shift

Schedules non-emergency surgeries for Main OR and Ambulatory Surgery. Responsible for checking surgery schedule daily for appropriateness of procedure codes, equipment needs, procedure wording, entity specific procedures, and verification of anesthesia coverage.  Checks reports daily to verify services required from other departments and surgeon suspension list. Trains new personnel in surgery scheduling. Responds to surgeon office needs and changes


Coordinates with managers about issues/problems with tools/times.

Avoids scheduling conflicts by monitoring surgery schedules and making sure requests line up.Runs daily reports to verify accuracy of preference card and equipment.

Uses fax/telephone to notify specialty department; utilizes software to find information. Communicates with Medical Records and Professional Staff Services as necessary.

Schedules surgical procedures by phone, fax, and email including spcial equipment, correct preference card, patient demographics, and implants.

Collects and verifies implant record information.

Input and post charges.

Follow up on incomplete implant and OR even timing information; works with supply chain to add new items as needed.

Orients and trains assigned personnel.

Adheres to TMCH organizational and department-specific safety, confidentiality, values, policies and standards.

Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication. 

Performs related duties assigned.


EDUCATION:  High school diploma or general education degree (GED); or an equivalent combination of relevant education and experience.

EXPERIENCE:  Two (2) years of experience maintaining schedules or healthcare files and records; preferably in an acute care setting.



  • Knowledge of Optime scheduling, medical terminology, and spelling

  • Knowledge of instrumentation and equipment specific to procedures to avoid scheduling conflicts.

  • Skill in maintaining schedules and records and organizing work to ensure time frames are met.

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

  • Ability to complete routine reports and correspondence.

  • Ability to listen and accurately interpret others’ communication or instructions to take appropriate action.

  • Ability to speak effectively before groups of customers or employees of the organization.

  • Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.

  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

  • Ability to deal with problems involving a few concrete variables in standardized situations.

Application Instructions

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