Coordinator - Contracts

SUMMARY:

Provides assistance to the Chief Legal Officer by preparing and managing various contracts and agreements for the Legal Department in collaboration with Contracting, Human Resources, and Executive teams. Additionally, responsible for ensuring timely and accurate execution of agreements, maintenance of electronic contract management database, and production and upkeep of standardized contract templates and related forms. Will assist with claims management, department work scheduling, and process improvement as needed.

ESSENTIAL FUNCTIONS:

Supports the Chief Legal Officer and Associate General Counsel in preparing, reviewing, executing, and modifying a variety of contracts, letters, and memoranda for the Legal Department.

Establishes procedures for receipt, tracking, review, and fulfillment of Legal Department contract requests in a timely manner.

Supports maintenance of organizational contract database system by overseeing the execution and administration of Legal Department contracts.

Establishes and maintains new or modified contract request files and records; appropriately disposes of or archives files per legal requirements and department procedures.

Posts data to various records and forms, makes and maintains charts, gathers data from various sources and prepare reports, answers and files correspondence and performs similar duties requiring the exercise of independent judgment and knowledge of contracts.

Maintains and creates standard templates for all commonly used contract types.

Supports contract drafting and review processes for other departments, including Contracting, Recruiting, and System/Hospital Administration.

Ensures Legal Department compliance with federal regulations governing excluded individuals and entities.

Composes letters and memoranda from knowledge of hospital policy or procedures or at the direction of the SVP/CLO or Associate General Counsel(s).

Maintains corporate meeting Minutes Books and Annual Reports; draft corporate resolutions.

Retrieves information requested by members of Legal Department.

Answers telephones, routes callers, takes messages, and provides routine information to callers.

Operates a personal computer, word processing equipment and various software applications, calculator, FAX machine, copy machine or related office machinery in performing assigned duties.

Assist with inventory management and ordering of office supplies.

Adheres to TMC organizational and department-specific safety, confidentiality, values, policies and standards.

Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication. 

Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION: Bachelor's degree or an equivalent combination of relevant education and experience.

EXPERIENCE: Three (3) years of related experience in contract drafting and administration, law firm background.

LICENSURE OR CERTIFICATION: None required.

KNOWLEDGE, SKILLS, AND ABILITIES:

·         Proficient in word processing, Microsoft Word, Microsoft Excel, Power Point, Adobe Acrobat and Microsoft Outlook.

·         Knowledge of legal documents, especially contracts and other forms of legal agreements.

·         Ability to read, analyze, and interpret legal procedures and governmental/court rules and regulations.

·         Ability to prepare contracts, letters, and memoranda.

·         Ability to effectively present information and respond to inquiries.

·         Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.

·         Ability to define problems, collect data, establish facts, and draw valid conclusions.

·         Ability to interpret an extensive variety of contracts.