Job Description

Contracting Specialist
Job CategoryProfessional
ScheduleFull time
Shift1 - Day Shift

SUMMARY:

Reviews organization-wide health care and commercial contract proposals in collaboration with hospital departments; often focusing on specific contract types.  Utilizes standard templates to prepare new contracts and/or renewals as appropriate in collaboration with the responsible manager, director or executive. Identifies regulatory and commercial legal conditions, not in accordance with those templates, which could pose an inordinate risk of loss, fraud and other irregularities potentially detrimental to the organization, bringing them to the attention of management. 

ESSENTIAL FUNCTIONS:

Coordinates work of various departments and serves as a liaison between organization and vendors to prepare template agreements for proposed contracts, leases, formal agreements and other legal instruments to safeguard corporation interests and implement fulfillment of contracts.  Ensures input from all stakeholder departments to reduce unplanned risk and expense.

Responsible for instructive review of all aspects of contract language with internal customers/ stakeholders to ensure compliance with various legal, financial, and regulatory requirements, escalating concerns to Management, Administration, Legal, Compliance, Internal Audit or Risk Management as appropriate.

Reviews proposals from outside vendors for conformity to organizational contract requirements and determines acceptable proposals, preparing initial drafts of suitable specialized or non-routine contracts for review by management.

Supports users of contract management system, providing guidance and assistance when required, recommending suitable template agreements when appropriate.  Maintains good working knowledge of contract management system, providing back up to system administrator as needed.  Reviews, monitors and processes correspondence to and from customers, coordinating requested system changes and providing reports as required.

Examines operational scope of contracts, working collaboratively with user departments to ensure appropriate operational deliverables.

Coordinates RFP, RFI, and RFQ processes with stakeholder departments, assisting departments in determining if responses meet organizational policies and needs.

Maintains a current log of all contracts, amendments and addendums in progress.

Supports quality improvement initiatives through team participation, data collection, process change implementations and other activities.

Continuously monitors standard clauses for contractual appropriateness, updating at the direction of management when necessary, according to current regulatory standards.

Adheres to TMCH organizational and department-specific safety, confidentiality, values, policies and standards.

Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION:  Bachelor's degree in Business Administration or related field preferred; or an equivalent combination of relevant education and experience.

EXPERIENCE:  Three (3) years of experience health care commercial paralegal experience or other applicable paralegal, health care administration or contract administration experience.  Prefer contracting database experience (TractManager, Inc. MediTract® programs are utilized).

LICENSURE OR CERTIFICATION: None required

KNOWLEDGE, SKILLS AND ABILITIES: 

  • Knowledge of contract administration and vendor relations best practices.

  • Knowledge of contract types and legal ramifications.

  • Skill in the use of Medi-Tract and other computer systems and programs, especially Microsoft Office.

  • Skill in reviewing standard contracts and managing work load.

  • Skill in verbal and written communication and interpersonal interactions.

  • Ability to read and interpret documents such as contract proposals, Statements of Work, applicable laws and regulations, and corporate policies and procedures.

  • Ability to complete routine reports and correspondence.

  • Ability to listen and accurately interpret others’ communication or instructions to take appropriate action; good presentation, leadership, and team-building skills.

  • Ability to use independent judgment and creativity, good internal and external customer relations skills

  • Ability to work with and to apply basic mathematical operations to solve or analyze job-related situations.

  • Ability to identify potential risks, and bring them to the attention of management to mitigate those risks.

  • Ability to solve practical problems and deal with a variety of concrete variables.

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

  • Ability to meet tight deadlines when and if necessary.

  • Ability to work as a team member as well as using initiative to achieve team goals.

Application Instructions

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