Contract Resource Specialist
Negotiates, implements, and manages contracts for Capital Equipment or commodities by working with internal customers and outside suppliers; ensures end-user customer satisfaction, outstanding vendor performance, negotiation of market-leading terms, and contract compliance in a fiscally responsible manner.
ESSENTIAL FUNCTIONS :
Serves as a resource person and facilitator and develops effective working relationships with both internal customers and outside suppliers; develops national, regional, and local alliances.
Applies knowledge of local, national, and regional market dynamics to contracting and vendor relationship management responsibilities.
Establishes operational and strategic goals and objectives for inventory and supply management functions.
Negotiates with suppliers establishing price, delivery, quantity, and payment, scope of work, change orders and methods of procurement.
Reviews and monitors payment terms and freight charges, recommends improvements as necessary and maintains documentation of cost savings.
Monitors contract expiration and compliance with terms for contracts affecting assigned area of service or commodities; maintains records in accordance with established policies and audit guidelines.
Prepares bids, requests for quotes and proposals, including specifications and supporting documents.
Reviews quotes and proposals for conformity to contractual and legal requirements; evaluates and performs comparisons making recommendations of acceptable bids.
Participates as a team member, facilitator, or coordinator on contracting committees and task forces; lends expertise to each unique commodity or capital equipment contracting process.
Researches, analyzes, and presents data related to products/services to customers responsible for product evaluation and/or supplier selection and provides information regarding like products and/or equivalent products.
Facilitates decision-making process (i.e., alternative options) among customers prior to starting the contracting process and assists in development of specifications which meet minimum required performance criteria.
Oversees RFP, RFQ, and bid process and makes awards in a manner consistent with TMC policy.
Collaborates with the TMC Technology Committee to develop, support and achieve cost reduction goals, serves as lead when necessary for the TMC Clinical Value Analysis program.
Provides coordination and oversight as needed for product or equipment standardization efforts among the department’s customers.
Ensures contracting process is conducted in compliance with all applicable national, state, regulatory, and accrediting agency requirements.
Develops Capital Equipment budgets using tools such as MD Buyline, ECRI and vendor quotes; monitors status of budget expenses and serves as resource to departments during budget process.
Prepares procurement status reports for management review identifying issues and concerns as they arise and providing recommendations for improvement.
Responsible for instructive review of all aspects of contract language with internal customers / stakeholders to ensure compliance with various legal, financial, and regulatory requirements, escalating concerns to Management, Administration, Legal, Compliance, Internal Audit or Risk Management as appropriate,
Reviews proposal from outside vendors for conformity to organizational contract requirements and determines acceptable proposals, preparing initial drafts of suitable specialized or non-routine contracts for review by management.
Remains current on knowledge of development trends, innovations and opportunities through literature review, site visits and educational opportunities.
EDUCATION: Bachelor’s degree in Finance, Business Administration or related field, or an equivalent combination of relevant education and experience.
EXPERIENCE: Four (4) years of progressively responsible experience in a purchasing/materials management environment, preferably in a healthcare setting and including experience in construction and capital equipment purchasing. One (1) year of contract administration experience.
LICENSURE OR CERTIFICATION: Valid Arizona driver’s license and willingness to work towards American Hospital Association materials management certification (CMPR).