Reviews and coordinates routine and special purchase requests, submits purchase orders to vendors via electronically or by facsimile, and ensures confirmations and delivery of items purchased are received. Reviews purchasing reports and identifies and corrects any discrepancies.
Coordinates the requisitioning and ordering of materials, supplies and equipment in accordance with established processes and policies.
Confers with suppliers ensuring price, delivery, quantity, and prices are correct in accordance with current contract and Novation pricing.
Coordinates return of equipment and supplies.
Performs front desk support functions, which include distribution of mail, providing assistance to visitors and vendors.
Provides information to Accounts Payable required for new vendor set up.
Processes system orders, manual orders submitted via requisition, and may also be required to place orders through a vendor website with purchase order or credit card.
Reviews Stock Out Report and notifies the department if supplies are on back order, and follow ups to ensure receipt of merchandise occurs or if substitute products needs to be identified and ordered.
Prioritizes orders and confirmations to ensure any rush orders are handled in a timely manner to ensure all Customer delivery requirements are met.
Reviews 3-Tab Report, and identifies and resolves delivery issues with vendor.
Review daily, weekly and monthly reports, research and resolve issues take appropriate action in a timely manner.
Collaborates with Accounts Payable staff to resolve payment issues on Match Exception Report.
Serves as a liaison between suppliers and hospital staff for information on products or services, sources of supply, pricing and resolution of any issues.
Manages and/or coordinates multiple projects and equipment acquisitions which are routine; assists with those large in scope, complex in nature, or involving major equipment acquisition.
Acts as a resource to hospital staff in matters such as procurement procedures and policies.
EDUCATION: High school diploma or general education degree (GED); Bachelor’s Degree preferred.
EXPERIENCE: One (1) year of buying or purchasing experience, preferably in an acute care setting.
LICENSURE OR CERTIFICATION: None Required