Job Description

Administrative Assistant - Construction
Job CategoryClerical
ScheduleFull time
Shift1 - Day Shift

SUMMARY

TMC is hiring an experienced Administrative Assistant to join our construction team. The position will work 7am-330pm and construction office experience is a plus! Bookeeping, This role is an administrative liaison with outside contractors and hospital staff. Performs research and analytical work in support of administrative, financial, and personnel functions.  Provides a variety of administrative and staff support services.  Assists in bookkeeping, preparation and control of records, statistics, and reports regarding operations, personnel, etc.  Coordinates projects and/or processes specific to operating unit serves.   Resolves routine questions and problems, referring more complex issues to management.

ESSENTIAL FUNCTIONS:

Arranges appointments and meetings; coordinates meeting and agenda materials.

Supports staff in completion of projects and performs assigned duties in absence of supervisor/manager.

Organizes major meetings including distributing materials, arranging for refreshments, and preparing nametags; records meeting minutes through the use of shorthand or rapid long hand to maintain an accurate record of decisions.

Schedules appointments; maintain and updates supervisor’s daily calendar.

Answers telephones, routes callers, takes messages, and provides routine information to callers.

Composes letters and memoranda from dictation, verbal direction, or from knowledge of hospital policy or procedures; edits and corrects data on routine documents.

Formats special reports and presentations including tabular displays, graphics, and overhead transparencies using Microsoft Office Suite products.

Operates a personal computer, word processing equipment and software, calculator, FAX machine, copy machine or related office machinery in performing assigned duties.

Makes air travel arrangements directly or through travel agencies; makes arrangements for ground transportation and hotel reservations; documents travel expenses and accurately prepares appropriate expense reports.

Inventories and orders office supplies regularly.

Adheres to TMC organizational and department-specific safety, confidentiality, values, policies and standards.

Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication. 

Performs related duties as assigned.

 

MINIMUM QUALIFICATIONS

EDUCATION:  High school diploma, general education degree (GED), or one-year certificate from college or technical school required.

EXPERIENCE:  Four (4) years of skilled administrative staff support experience, or an equivalent combination of relevant education and experience required.  Proficiency in Microsoft Office Suite products required. Construction backround strongly preferred. 

LICENSURE OR CERTIFICATION: None required

 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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