Accounts Payable Specialist

SUMMARY:

Provides a wide range of accounts payable functions to include processing, recording, tracking, and   reconciling of invoices.  Processes bi-weekly payments for various payment types including check payments, ACH and virtual credit card. Works with internal and external contacts to resolve discrepancies with invoices and payments in an efficient and timely manner. 

ESSENTIAL FUNCTIONS:

Duties include verifying the accuracy and validity of invoices, check requests and credit memos received.

Processing of all invoices and credit memos received, ensuring that documents are coded accurately and processed efficiently.

Investigate and resolve issues associated with processing of invoices and payments in an effective and timely manner.

Research, address, and effectively communicate findings of inquiries made by internal departments and external vendors.

Reconciliation for vendor statements and resolving outstanding discrepancies, including root cause identification, providing feedback and education on how to minimize future issues.

Assists with researching and resolving payment issues such as returned ACH payments and positive pay exceptions to include the voiding and potential reissuing of such payments.

Assists with maintaining current and accurate records related to accounts payable, such as master vendor information including banking and payment remittance information.

Ongoing monitoring of vendor debit balances.

Maintains and follows accounting and AP procedures in compliance with internal controls.

Works with procurement and other departments to research and resolve all discrepancies.

Processing of company purchasing cards.

Assist with form 1099s reporting and filing project.

Assists with year-end audit.

Adheres to TMCH organizational values and department-specific safety, confidentiality, and other policies and standards.

Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION:  High school diploma or general education degree (GED); Associate degree in accounting from a two-year College or technical school preferred; or an equivalent combination of relevant education and training.

EXPERIENCE:  Two (2) years of accounts payable processing, preferably in a high-volume organization.

LICENSURE OR CERTIFICATION:  None required.

KNOWLEDGE, SKILLS AND ABILITIES: 

·         Able to organize work to work effectively and efficiently to meet deadlines.

·         Use critical thinking skills to resolve issues.

·         Ability to read or listen and comprehend simple instructions, short correspondence, and memos.

·         Ability to write simple correspondence.

·         Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

·         Ability to calculate figures and compute rate, ratio, and percent and to draw and interpret bar graphs; ability to apply basic algebraic concepts.

·         Ability to apply critical thinking to carry out detailed but uninvolved written or oral instructions.

·         Ability to resolve problems involving a few concrete variables in standardized situations.