Job Description

Accounting Associate II - Payroll
Job CategoryClerical
ScheduleFull time
Shift1 - Day Shift

SUMMARY:

Maintains financial and payroll records and processes transaction documents.   Performs skilled clerical accounting operations such as: double checks and ensures computerized computation of earnings, deductions and benefit payments for employees are accurate in order to generate paychecks; maintains multiple account registers, ensures transactions are accurate, consistent, and conforms to procedures and regulations.  May perform audits of time cards, payroll registers or tab runs.  Handles routine payroll and accounting problems or complaints.

ESSENTIAL FUNCTIONS:

Calculates and audits overtime, shift differential and other special adjustments and rates for computer and/or manual records; calculates tax deductions, benefits and other deductions for unusual or changed payroll data.

Confers with management and employees on special payroll or financial transaction problems.

Provides customer service by answering telephone inquiries and providing assistance or directing to the appropriate department.

Responds to correspondence, employee inquiries, and other department’s requests to assist or to resolve issues.

Performs a variety of financial duties such as: reconciles multiple accounts, and prepares and maintains payroll files and records.

Maintains knowledge of pay regulations and applies taxation laws and guidelines as they apply to assigned area.

Distributes paychecks and helps employees understand payroll calculations and deductions, investigating problems and making appropriate corrections.

Educates management in preparation of timecards and the relevant federal and state pay requirements.

Responds to requests for information regarding accounts or payroll, conducts research and resolves problems.

Receives information for direct deposit payments and coordinates with banks to make such deposits or reversals.

Compiles data and prepares statistical reports using a variety of systems.

Reviews and mails termination checks and financial reports.

Provides a wide variety of clerical support functions such as: opens and routes incoming mail; distributes correspondence and other materials to department staff; processes work orders and maintains calendars; pulls information for auditors.

Assists in the care and maintenance of department equipment and supplies.

Operates a personal computer, calculator, FAX machine, copy machine or related office machinery in performing assigned duties.

Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication. 

Adheres to TMC organizational and department-specific safety, confidentiality, values and standards.

Performs related duties as assigned.

 
MINIMUM QUALIFICATIONS

EDUCATION:  High school diploma or general education degree (GED); Associate's degree in Accounting from two-year College or technical school preferred; or an equivalent combination of relevant education and training.

EXPERIENCE: Four (4) years of accounting, payroll processing, or related bookkeeping experience.

LICENSURE OR CERTIFICATION: None required.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of laws and regulations pertaining to payroll practices and taxation.
  • Knowledge of accounting and bookkeeping functions and best practices.
  • Skill in running tapes to ensure accuracy of payroll calculations and a wide variety of financial records.
  • Skill in the operation of a 10-key and other office equipment.
  • Skill in the use of computer applications such as PeopleSoft, KRONOS, and Microsoft Office Products including EXCEL, Word, and Outlook.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to complete routine reports and correspondence.
  • Ability to listen and accurately interpret others’ communication or instructions to take appropriate action.
  • Ability to speak effectively before groups of customers or employees of organization.
  • Ability to calculate figures and compute rate, ratio and percent and to draw and interpret bar graphs and apply basis algebraic concepts.
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
  • Ability to deal with problems involving a few concrete variables in standardized situations.

Application Instructions

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